As I listened to colleagues in a mastermind give their introductions, one woman, in particular, said, “How many could use an extra hour or two per day?” Many of us giggled because just the thought of a couple of extra hours every day would be amazing. She went on to say that as a professional organizer, she would work with you to organize your home and office and save you several hours every week. It suddenly hit me! What if we streamlined our organized office to become more efficient and make our jobs more enjoyable? This week I would like to talk about a few ways to streamline processes in your office to save time.
“If you don’t build your dream, someone will hire you to build theirs.” Unknown
If you are anything like most entrepreneurs I know, you are a one person shop. A few have one additional employee or even a virtual assistant, but for the most part, our company’s responsibilities land squarely on our shoulders. Let’s find ways to save time and work!
Social Media Postings
Print a blank monthly calendar and determine how often you want to post. Pencil those topics on the appropriate days. If you are planning daily posts with a specific topic each day, you will save time if you start with the Monday posts, create and schedule all of them and then go on to the Tuesday posts, Wednesdays, etc. Spend an hour or two creating all the posts for the month instead of stressing over daily posts when you get to your office every morning.
Manage your Phone Calls
Are you a slave to your phone? Do you feel like you are constantly interrupted by calls? Create a schedule (that you will actually follow) and only answer your phone during those hours. Learn to let calls go to voicemail. You will be much more efficient and your clients will learn when to expect a response. Teach your clients that you return calls between 3:00 and 5:00 every afternoon (or whatever you decide) and you will free up a lot of time.
“The best way to predict your future is to create it.” Peter Drucker
Manage your Schedule
I’ve written blogs on managing schedules so they won’t manage you. This year I have worked at time-blocking my schedule so that I can get the most out of every day. Some weeks it works perfectly. Other weeks I am pulled in every direction and it doesn’t work at all. It is important to block time for all aspects of your business – client visits, networking, meeting new clients, cold calling (if that’s something you do), and paperwork. Being an entrepreneur isn’t for the faint of heart. Managing your schedule will go a long way towards improving your productivity.
Manage your Clients
Over the past few years, I have tried to teach my clients what to expect from me. Good customer service, quality products, dependability, fairness, and honesty are just a few of the benefits of working with me. I also throw in an occasional breakfast, tray of cookies or a token of thanks so that my clients know how important they are to me. Be upfront about expectations, lead times and pricing. Growing relationships with my clients is one of the most important aspects of my business.
“Entrepreneurship is living a few years of your life like most people won’t’, so you can spend the rest of your life like most people can’t.”
Do you feel like you’re constantly chasing your tail? Are there days when you are so “busy” but you can really put your finger on why? Managing each aspect of your office, your day and your clients will help you create a schedule you enjoy. You might even be able to schedule in a few “just for me” hours each week to allow you to enjoy reading a good book, time at a spa or gym, or relaxing with friends. Life is short. Let’s make the most of it and enjoy every moment.
And, if you would like my friend to help organize your home, let me know and I will introduce the two of you. She does a really great job and may just be the boost you need to organize a life you love.
Have a great week!
I own a promotional products company, Gardner Promotional Solutions, where I offer over 1 million different products to meet your promotional needs. In addition, I also have a complete wedding line that includes ‘save the dates’, invitations, napkins, imprinted stemware and attendants gifts. I’d love to schedule an appointment or a phone call with you to see how I can help you with your promotional items! www.gardnerpromos.com